The 7 Best Event Planners in Toronto

Planning an event in Toronto can be an exciting yet overwhelming task, whether you’re organizing a wedding, corporate function, or private party. The city is home to a vibrant community of skilled event planners who specialize in turning your vision into reality. In this guide, we’ll explore the 7 best event planners in Toronto, highlighting the professionals who excel in designing memorable occasions tailored to your needs. From creating detailed timelines to managing vendors, these experts ensure your event unfolds seamlessly, leaving you free to enjoy the moment. But before diving into the list, here are some key services you can expect from Toronto-based event planners, important considerations when hiring one, and typical price ranges:

  • Event Design and Concept Development: Crafting unique themes, decor, and layouts to match your vision.
  • Vendor Management: Coordinating with florists, caterers, photographers, and other service providers.
  • Budget Planning: Helping you allocate resources effectively to maximize your event’s impact.
  • Day-Of Coordination: Ensuring smooth execution on the event day, from setup to teardown.
  • Venue Selection: Assisting in finding the perfect location for your event, whether it’s an elegant ballroom or a cozy outdoor space.
  • Guest List and RSVP Management: Streamlining communication and tracking attendance.
  • Customization Options: Tailoring services to meet specific needs, such as cultural traditions or corporate branding.
  • Price Range: Services typically range from $1,500 to $10,000+, depending on the event’s size and complexity.
  • Key Considerations: Look for planners with strong reviews, relevant experience, and a style that matches your vision.
7

Number of companies

891

Verified reviews

4,94

Average rating

Question Everything Trivia
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1. Question Everything Trivia

5,0/5
38 Joe Shuster Way, M6K 0A5, Toronto
  • Event planner
  • Entertainment agency
  • Event ticket seller
  • Event venue
  • Party equipment rental service
  • Party planner
  • Performing arts group

Why we chose them

Question Everything Trivia is a trailblazer in creating unforgettable pop culture trivia experiences tailored for curious and creative minds. Based in Toronto, this LGBTQ+-owned and operated company delivers a dynamic blend of interactive games, engaging questions, and charismatic hosts to elevate events like team-building sessions, charity fundraisers, and private parties. Their trivia nights are designed to spark creativity, collaboration, and quick critical thinking, featuring unique, ungoogleable questions and activities such as taste tests, memory games, and even painting. Whether live or virtual, their customizable games cater to diverse audiences, ensuring every participant enjoys a high-energy, laughter-filled experience. Plus, players can earn entries into quarterly raffles for incredible concert experiences, adding an extra layer of excitement to their events.

As a multifaceted entertainment agency, this company offers a wide array of services, including event planning, party equipment rentals, and performing arts group collaborations. Their inclusive team of writers and designers crafts trivia games that focus on beloved topics like movies, music, and TV, ensuring each event feels both nostalgic and relevant. With nationally acclaimed comedian hosts leading the way, attendees are guaranteed a great time filled with energy and creativity. The company’s dedication to fostering memorable moments and building connections through trivia makes them a standout addition to our directory of exceptional event services.

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Echoage
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2. Echoage

4,9/5
25 Selby St Unit 3009, M4Y 0E6, Toronto
  • Event planner
  • Children's party service
  • Event technology service
  • Party planner

Why we chose them

ECHOage revolutionizes the way children’s birthday parties and celebrations are planned by combining fun, convenience, and meaningful giving. This innovative platform allows users to create custom e-invitations, organize group gifts, and support charities, all through a seamless process. Party hosts can select creative invitation designs, invite guests to contribute to a shared gift, and choose a charity to support, making celebrations both memorable and impactful. Their unique approach not only simplifies party planning but also teaches children the value of generosity and community support.

Offering a mix of services such as event planning, children’s party services, and event technology, ECHOage stands out as a versatile solution for creating meaningful celebrations. Customers rave about the platform’s ability to reduce the clutter of small gifts in favor of one thoughtful group gift while simultaneously supporting important causes. By focusing on simplicity and purpose, this service fosters a positive experience for hosts and guests alike, transforming traditional birthday parties into opportunities for giving back. With glowing testimonials and a child-friendly approach, it’s no surprise this company has become a go-to for families looking to celebrate with a purpose.

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The Concierge Club
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3. The Concierge Club

4,8/5
Toronto Carpet Factory, 67 Mowat Ave #309, M6K 3E3, Toronto
  • Event planner
  • Marketing agency
  • Temp agency

Why we chose them

The Concierge Club is a premium event marketing and management agency renowned for creating unforgettable experiences for world-class brands. Specializing in experiential marketing, corporate events, and staffing solutions, the company delivers bespoke services such as brand activations, product launches, pop-up shops, and guerilla marketing campaigns. Their meticulous attention to detail ensures every moment resonates with audiences, fostering engagement and loyalty. Operating across Canada and the United States, The Concierge Club has established itself as a leader in crafting immersive, luxury experiences that leave a lasting impact.

The agency’s expertise extends to planning and executing a diverse array of events, including B2B gatherings, gala celebrations, PR events, virtual experiences, and trade shows. With multiple awards and a commitment to excellence, their team manages every aspect of the event journey—from strategic planning to flawless execution. Whether it’s a corporate conference or a private celebration, The Concierge Club transforms visions into reality, ensuring each event aligns perfectly with client objectives. Their innovative approach and dedication to quality make them a standout choice in the event and marketing industry.

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Event Creation
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4. Event Creation

5,0/5
126 Willowdale Ave, M2N 4Y2, Toronto
  • Event planner

Why we chose them

Event Creation stands out as a premier event planning company dedicated to transforming visions into unforgettable experiences. Specializing in expert event planning and exquisite decorations, their professional team brings creativity and perfection to every project. From weddings and corporate functions to birthdays and special occasions, they offer a wide array of stunning decor themes, ranging from elegant and timeless to modern and trendy. Their commitment to excellence ensures that each event is crafted with meticulous attention to detail, leaving guests in awe of the extraordinary atmosphere.

Among their standout services are exclusive event decoration specials and cutting-edge offerings like the Ultimate 360° Photo Booth and the Interactive Mirror Photo Booth. These innovative features add a dynamic and personalized touch to any celebration, capturing memories with high-definition videos, customizable overlays, and instant social sharing. With additional services such as balloon and flower decorations, party rentals, and entertainment, this company is a one-stop solution for creating magical moments. Their dedication to time and cost efficiency, coupled with a seamless planning process, makes them a trusted choice for anyone looking to host an exceptional event.

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Amber Walker Events
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5. Amber Walker Events

5,0/5
27 Bathurst St, M5V 0R1, Toronto
  • Event planner

Why we chose them

Amber Walker Events is a premier event planning firm renowned for crafting extraordinary experiences with flair, passion, and precision. With offices in Toronto and California, the company specializes in delivering meticulously planned social events, corporate gatherings, and luxury proposals worldwide. From intimate candlelit dinners to grand galas adorned with floral installations and draped lighting, Amber Walker Events transforms visions into unforgettable moments. Their expertise spans upscale parties, brand activations, and corporate summits, boasting a proven track record of collaborating with Fortune 500 companies and high-caliber clients.

As leaders in luxury proposal planning, Amber Walker Events offers tailored services across North America, including destinations such as Hawaii, Puerto Rico, and the Cayman Islands. Their commitment to excellence ensures every aspect of an event is handled seamlessly—from budgets and decor to strategic agendas and entertainment. Clients consistently praise the company’s organization, creativity, and ability to breathe life into their events, leaving no detail overlooked. Amber Walker Events stands out for its dedication to delivering results that resonate deeply with clients and attendees alike.

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Sunny Bunny Face Painting and Balloon Twisting
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6. Sunny Bunny Face Painting and Balloon Twisting

4,9/5
33 Holly St, M4S 2G8, Toronto
  • Party planner
  • Entertainer
  • Entertainment agency
  • Event management company
  • Children's party service

Why we chose them

Sunny Bunny Face Painting and Balloon Twisting is a premier event entertainment provider specializing in creating unforgettable experiences for children and families. With a delightful mix of services, including face painting, balloon twisting, and glitter tattoos, this company is perfect for children’s birthday parties, baby showers, school events, corporate gatherings, and more. Their talented artists use professional, FDA-approved makeup products to ensure safety and quality, transforming guests into anything their imaginations can dream up. Whether it’s a whimsical balloon creation or a waterproof glitter tattoo lasting up to three days, their attention to detail and creativity is unmatched.

Serving Toronto, Brampton, Mississauga, Scarborough, and the Greater Toronto Area, this entertainment agency takes pride in turning ordinary events into extraordinary memories. Their all-in-one package combines face painting, balloon twisting, and glitter tattoos, making it a convenient and popular choice for party planners. From corporate events to shopping mall activities, they cater to a diverse range of occasions where children’s entertainment is the highlight. Always updating their skills and prioritizing the happiness of their young guests, they promise a high-quality experience that ensures every celebration is both fabulous and fun-filled.

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Mk Events & Solutions
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7. Mk Events & Solutions

5,0/5
3080 Yonge St Ste 6060, M4N 3N1, Toronto
  • Event planner

Why we chose them

MK Events & Solutions – Balloon Rentals transforms ordinary events into unforgettable experiences with their stunning event decor and specialized planning services. From elegant balloon arches to thematic props, they bring creativity and professionalism to every celebration, ensuring the ambiance aligns perfectly with the client’s vision. Their expertise spans a variety of occasions, including weddings, baby showers, engagement parties, bridal showers, corporate gatherings, and more, making them a go-to choice for anyone looking to elevate their event aesthetics.

With a diverse selection of balloon designs like Pastel Blue, Pink Halo, White Halo, and Golden Horseshoe arches, they offer personalized decor tailored to each unique event. Known for their commitment to quality and client satisfaction, they work closely with customers to bring ideas to life and execute seamless event planning. Whether it’s an intimate proposal or a large-scale corporate gathering, their attention to detail and creative touch ensures a memorable atmosphere for every occasion.

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Frequently asked questions

What services do event planners in Toronto typically offer?

Event planners in Toronto provide a range of services, including event design and concept development, vendor management, budget planning, day-of coordination, venue selection, guest list and RSVP management, and tailored customization for cultural or corporate-specific needs.

How much does it cost to hire an event planner in Toronto?

The cost of hiring an event planner in Toronto typically ranges from €1,400 to €9,500, depending on the scale and complexity of the event. Smaller events like private parties may fall on the lower end, while larger weddings or corporate functions can cost more.

How far in advance should I book an event planner in Toronto?

It’s recommended to book an event planner 6 to 12 months in advance for weddings or large-scale events. For smaller gatherings, 2 to 4 months is usually sufficient, depending on the planner’s availability.

What should I look for when choosing an event planner in Toronto?

When choosing an event planner, consider their experience, portfolio, client reviews, communication style, and whether their design approach aligns with your vision. It’s also important to confirm their availability for your event date.

Can event planners in Toronto help with cultural or themed events?

Yes, many event planners in Toronto specialize in cultural or themed events, including traditional weddings, religious ceremonies, and corporate brand-focused gatherings. Be sure to discuss your specific needs during the consultation phase.

What is included in day-of coordination services?

Day-of coordination typically includes overseeing the event setup, managing the timeline, coordinating with vendors, handling last-minute issues, and ensuring everything runs smoothly so you can enjoy the event stress-free.

Do event planners in Toronto assist with budget management?

Yes, most event planners offer budget management as part of their services. They can help allocate your budget effectively, recommend cost-saving options, and ensure that expenses stay within the agreed limits.

Are initial consultations with event planners in Toronto usually free?

Many event planners in Toronto offer a free initial consultation to discuss your event details, vision, and requirements. However, it’s always a good idea to confirm this beforehand as some planners may charge a nominal fee.

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